New Mexico Transaction Coordinator (TC) Licensing Guide

Who This Applies To

This guide is for REALTORS®, qualifying brokers, and support staff in New Mexico who utilize or are considering using a transaction coordinator (TC).

Key Takeaway

In New Mexico, a transaction coordinator must be a licensed real estate broker. This is not an unlicensed administrative role as it may be in other states.

What Is a Transaction Coordinator?

A transaction coordinator (TC) assists with the management of real estate transactions, including:

• Tracking deadlines and contract timelines

• Managing paperwork and document flow

• Communicating with lenders, title companies, and parties to the transaction

• Ensuring files are complete and compliant

  
  

Because these duties are directly tied to real estate brokerage activity, they require a license in New Mexico.

Licensing Requirements

1. In-House Transaction Coordinator (Single Brokerage)

A TC working within one brokerage must:

• Hold an Associate Broker License (or higher)

• Work under the supervision of the brokerage’s Qualifying Broker

This is the most common TC arrangement.

2. Independent Transaction Coordinator (Multiple Brokerages)

A TC working across multiple brokerages must:

• Hold a Qualifying Broker License

This applies to TCs operating as independent contractors or offering services to more than one brokerage.

3. Written Agreements Required

If a TC provides services to a brokerage (especially outside their own brokerage), there must be a written agreement that includes:

• Scope of services

• Compensation terms

• Acknowledgment by the Qualifying Broker

What Is NOT Allowed

• Unlicensed individuals may not perform transaction coordination duties tied to active real estate transactions

• Calling someone an "assistant" or "TC" does not remove the licensing requirement

Unlicensed assistants may perform limited administrative tasks, but they cannot manage or coordinate transactions.

Why This Matters

Using an unlicensed TC can:

• Put your license at risk

• Lead to disciplinary action

• Create compliance and liability issues for your brokerage

Best Practices

• Verify your TC’s license status before engaging services

• Clearly define roles and responsibilities

• Ensure all agreements are documented and approved by the Qualifying Broker

• When in doubt, consult your Qualifying Broker or the New Mexico Real Estate Commission

Quick Reference

• ✔ License required: Yes

• ✔ In-house TC: Associate Broker or higher

• ✔ Independent TC: Qualifying Broker required

• ❌ Unlicensed TC: Not permitted

Need Help?

If you have questions about compliance or best practices, contact your Qualifying Broker or your local REALTOR® association for guidance.

Silver City Regional Association of REALTORS®